Project Management Support for Agencies

ScaleVirtual coordinates agency projects by tracking deadlines, following up with task owners and flagging delivery risks. We keep the operational picture current so the founder can review progress without chasing every update.

What we can handle

• Task, deadline and milestone tracking
• Project-board updates and owner follow-ups
• Coordination across client projects and freelancers
• Flagging blockers and delivery risks
• Weekly operations reporting

Who this support is for

This is for agencies that already have client work and delivery tools but need someone to keep the plan accurate. It helps when tasks sit in Slack, deadlines depend on memory, or the founder has become the only person connecting the team.

How we coordinate delivery

We agree which projects are in scope, where tasks are recorded, who owns each decision and how progress is reported. Coordination happens in the tools you already use, such as Asana, Trello or Notion, rather than requiring a separate system just for us.

What stays with your agency

Your team retains creative judgement, final strategy and approvals. We coordinate the work and make risks visible; changes to scope, client commitments and priorities follow the decision rules agreed with your agency.

What a weekly report can show

A practical report lists completed work, the next deadlines, blocked items and the decision needed for each blocker. The downloadable template below is a starting example that your agency can adapt; it is not a guarantee of a particular delivery result.

Pricing and coverage

Operations support starts at US$1,299 per month. Team size, workload and agreed coverage determine the final price; the starting price is not a promise of unlimited work or 24/7 coverage for every engagement.

ScaleVirtual serves agencies in the US and Australia. Coverage is agreed for each agency and can extend up to 24/7; confirm your working hours and communication needs during the discovery call.

Start with a three-day trial

Every engagement starts with a 3-day free trial after the scope is agreed. No payment or payment details are required to start, and you only begin a paid engagement if you choose to continue. Paid engagements are billed monthly in advance at the agreed scope. There is no long-term lock-in; cancellation takes effect at the end of the current billing month.

Read the service terms and cancellation and refund policy before choosing to continue.

A practical starting point

Download the weekly operations report template. This is an example to adapt to your agency, rather than a record of client work.